Compliance vault
Novida’s compliance vault keeps your whole team’s clearances in one place — NDIS Worker Screening, Working With Children Checks, insurances and qualifications — with expiry dates tracked automatically. You get alerts before anything lapses, a clear at-a-glance status for every worker, and a one-click, time-stamped PDF export for audits and unannounced NDIS Commission checks.
Provider compliance lives and dies on expiry dates — a lapsed Worker Screening or WWCC can pull a worker off shift and put your registration at risk. Chasing those dates across spreadsheets and inboxes doesn’t scale past a handful of staff.
The compliance vault centralises every worker’s clearances and their expiry dates, so the whole picture is one screen instead of ten files. Novida watches the dates for you and raises a high-priority alert before anything lapses — not after.
When you need to prove it — an audit, a renewal, an unannounced Commission visit — you export a time-stamped, audit-ready PDF of every worker’s current clearances in a click, instead of assembling it by hand under pressure.
What’s included
- A single vault for each worker’s NDIS Worker Screening, WWCC, insurance and qualifications
- Automatic expiry tracking with high-priority alerts before anything lapses
- An at-a-glance compliance status for every active worker
- One-click, time-stamped audit-ready PDF export
- A clear record of what was valid, and when — for your own trail
- Built for multi-site teams on the Enterprise plan
Why it helps
Never get caught out
Alerts fire before a clearance lapses, so a worker is never on shift out of compliance.
Protect your registration
Keep evidence of current clearances for every worker, ready the moment it’s asked for.
Audit-ready in one click
Export a time-stamped compliance report instead of assembling it by hand under pressure.
Built for teams
One view across your whole roster — not a folder per worker.
Hours back each month
Stop chasing expiry dates across spreadsheets and email threads.
Frequently asked questions
What clearances can the vault track?
NDIS Worker Screening Checks, Working With Children Checks, insurances and qualifications — each with an expiry date Novida monitors for you.
How do lapse alerts work?
Novida tracks each clearance’s expiry and raises a high-priority alert to your HQ admin before it lapses, so you can act before a worker falls out of compliance.
What’s in the audit export?
A time-stamped PDF listing every active worker’s current clearances and their status — the kind of evidence you need on hand for renewals and unannounced NDIS Commission checks.
Does Novida verify clearances against the government?
You upload and maintain each clearance and its expiry; the vault centralises them, monitors the dates and exports the report. Always confirm screening status through the official NDIS Worker Screening process.
What plan includes the compliance vault?
The compliance vault and audit export are part of the Enterprise plan, built for multi-site and franchise providers managing larger teams.